Exhibitors are provided with floor space only. The booth fee does not include walls of any kind. A curtain backwall will exist for masking purposes only. In order to maintain the overall appearance and professionalism at the show, all exhibits must feature backwalls of a “hardwall” or “pop-up” nature. This means that each exhibitor is responsible for providing their own wall for their space. Hanging banners from the curtain or otherwise relying on the drape for your backdrop is prohibited.
Your backwall and its contents must not exceed 8ft high unless authorized prior to the event. Sidewalls may be up to 8 ft. high, but only for 3 ft from the backwall – after which they must taper or drop to 3 ft. high. Please review the booth design illustration here. Any exhibits that exceed these regulations must be approved in writing by Show Management prior to move-in. Show Management reserves the right to alter displays for any exhibits that do not conform to regulations.
The cost of booth carpet/floor covering is not included in the booth rental; exhibitors must bring or rent their own with floor covering. To rent carpet through Levy Show Services click here.
Painting, nailing or drilling of floor is not permitted. Exhibitors wishing to lay tile or other floor covering, or build any structure, may not adhere it directly to the building floor. It is required that building paper, plastic sheeting, or some other suitable protection be laid on the building floor. If two-sided tape is used, it must be completely removed by the exhibitor during move-out. Exhibitors must not use masking tape, clear packaging tape or duct tape to adhere the covering to the show floor. The recommended tape is Scapa Tape which is a high-adhesion double-sided loth tape commonly used at trade shows; it leaves almost no residue upon removal. Scapa Tape is available from Thomas FX Group Inc. (140 Riverside Drive West, North Vancouver Tel. 1.604.929.5455 / www.thomasfx.com) or National Hardware Sales Ltd. (Tel. 1.877.877.0873 / sales@nhsmedia).
Upon removal of each booth, the Vancouver Convention Centre and Show Management will inspect each space for any damages incurred by the exhibitor and to check that all materials, including tape residue left on the floor, are properly removed. Any charges to make good the exhibit space will be passed on to the exhibitor. All garbage, and disposal of leftover materials are the responsibility of the exhibitor, if materials are left in the booth, the fee for disposal will be passed on to the exhibitor.
It is recommended that exhibitors supplement the facility lighting with their own, or rented lighting for their display on the tradeshow floor. Clip lighting can be purchased from Canadian Tire, or your local home improvement store.
All electrical services are provided exclusively by the Vancouver Convention Centre. Exhibitors are responsible for arranging their own electrical power which can be ordered in advance from the Order Form Page. Exhibitors are not allowed to install any electrical wiring devices on-site other than regular extension cords. All on-site hard wiring and connections must be done by Vancouver Convention Centre electricians. All wiring must be in done in an approved manner, acceptable to the latest edition of the Canadian Electrical Code.
All electrical equipment used, offered for sale or displayed, must show a label or mark of a certification organization acceptable to the Electrical Safety Branch of the City of Vancouver. The BC Safety Authority will not accept: open joints, joints that are taped, ungrounded wiring or improper box connectors. Any lighting or wiring that is not factory assembled must be approved by an accredited approval agency prior to move-in. Exhibitors will have to place an order with the Vancouver Convention Centre for the in-house electricians to correct any deficient wiring, a standard hourly rate will be charged for this service. Exhibitors placing on-site orders to correct wiring that is not up to code will be worked on as soon as all pre-ordered items are installed. It is strongly recommended that all wiring and lighting inspections and corrections be taken care of before being brought on site.
For certification of electrical equipment, please contact:
Canadian Standards Association
13799 Commerce Parkway
Richmond, BC V6V 2N9
Telephone 604 273 4581
Fax 604 244 6600
SHOW FLOOR SAFETY DURING MOVE-IN/ MOVE-OUT
Occupational Health and Safety
All exhibitors are reminded that workplace and worker safety is everyone’s responsibility. All participants at BUILDEX must comply with the legislation contained in the Occupational Health and Safety Regulation and Workers Compensation Act which is governed by WorkSafeBC. Approved hard hats must be worn in booths where overhead work and any work above 10 ft. is being done. Show management will be vigilantly monitoring the show floor to ensure a safe work environment. Everyone must make it a priority to minimize the potential hazards and reduce the risk of injuries. Should you see a hazard or unsafe work practice on the show floor, notify show management immediately.
IMPORTANT: All exhibitor personnel involved with the move-in and/or move-out process (ie. material handling, erecting/dismantling exhibits, etc.) MUST wear CSA approved safety footwear at all times during move-in and move-out regardless of their booth size or location on the show floor. Important note: the following footwear are absolutely prohibited during move-in and move-out: open-toed shoes such as sandals and flip flops, ballet-style shoes, crocks and high-heeled shoes.
In order to ensure that everyone understands the importance of this policy, all exhibitors are required to sign and submit the Health & Safety Declaration Form prior to move-in (deadline to submit the form is January 30, 2020).
Distribution of signage, samples, souvenirs, or literature must be confined within the exhibitor’s booth space. Absolutely no solicitation is allowed in the aisles, at any show or building entrance, or anywhere on the grounds of the Vancouver Convention Centre.
Propane tanks in excess of 20 lbs (9.1 kg) are not permitted inside the building. Flow restriction valves must be used on all propane tanks and are available from most hardware supply stores. All propane connections must be inspected and approved by the Vancouver Convention Centre. Propane tanks will generally be limited to no more than two for any given exhibit booth or display (exceptions may be made at the discretion of the fire marshal). For events with larger propane requirements, special arrangements must be made through the Provincial Gas Inspector. All empty containers must be removed at the end of the event. Fees may apply for any tanks left on-site post event.
If your booth requires propane, please get in touch with the Operation Coordinator for approval firstname.lastname@example.org
RIGGING & OVERHEAD TRADE BANNERS
All Overhead banners must be approved to be hung in advance by show management- via RIGGIT. E-mail Nicole.Walz@informa.com for approval- and then get in touch with RIGGIT through the Exhibitor Kit- Supplier Order Forms page.
DISPLAY OF MOTORIZED & NON-MOTORIZED VEHICLES
Any vehicles to be displayed are subject to the following conditions:
- Fuel tanks must not be more than ¼ full (pressurized nitrous oxide tanks must be emptied)
- Fuel caps must be locked shut
- Floor protection must be placed under vehicle
- Ignition must be disabled or the vehicle locked and hood inoperable from the outside of the vehicle
- Keys must be left with Guest Services Operations Centre
For safety reasons the use of spray bottles for cleaning and detailing of display vehicles is prohibited inside as the overspray can create slippery and therefore dangerous floor surface.
SUBLETTING OF SPACE
No exhibitor shall (without the written consent of Show Management), share their booth space with any other exhibitor or person, or assign, sublet or apportion the whole or part of the space assigned to any other exhibitor or person, except to a parent or subsidiary corporation or business. The exhibitor remains fully responsible and liable under its contract for all activities of any person occupying or using its space. The exhibitor shall not, without the written consent of Show Management, represent any other firm, corporation or individual, or advertise, distribute literature concerning, or offer for sale, the product of any other firm, corporation or individual, except as specified in its contract for space.
NOISES, HORNS & ALARMS
Sound effects, loud speakers, stage shows or entertainment provided by exhibitors must be cleared by Show Management to avoid interference with other exhibitors. The determination of Show Management as to whether any article or merchandise is objectionable for display at the event shall be final.
INTERPRETATIONS & AMENDMENTS
Show Management have full power to interpret and enforce all rules contained herein, the power to make amendments and to enact such further rules and regulations as they shall consider necessary for the proper conduct of the event.