Show Floor Safety


The Building Code prohibits the use of flammable materials in booth construction and décor. Styrofoam and foam core, in any form, is forbidden.  Fire regulations require that all decorating materials (ie. fabric and carpeting, etc.) be fire proofed or made of fire retardant material. This does not apply to displaying your own product. Flame proofing usually lasts from 6 months to 1 year. Once your display has been flame proofed please make sure you bring the documentation on-site to show to the fire prevention inspector. This will avoid having to fire-test the exhibit on site. The documentation should indicate by whom and when the fireproofing was done, the exact materials flame proofed and the flame proofing compound used and the approximate period of effectiveness. The fire prevention inspector will remove equipment and materials considered hazardous at the exhibitor’s expense.  (All fire proofing must take place off-site prior to move-in.)

1. Displays may not block, impede or obstruct a fire exit from view. Should the sight line of such exits be affected, the VCC Fire Marshall may provide alternative plans.

2. Displays may not restrict access to or obstruct from view any fire hose cabinet, fire hydrant or fire department connection.

3.The use of open flame is limited to equipment that requires open flame to demonstrate the function of such equipment. Approval is required from the VCC Fire Marshall who will ensure that the equipment set-up complies with safety standards. An approved fire extinguisher will be required in the display area.

4. Any booth which may pose a particular hazard by the storage or actions within must provide a portable fire extinguisher with a minimum rating of 5 to 20lbs, type ABC. This will include cooking, use of propane, etc. Only one propane tank permitted in a booth at a time. Additional tanks must go to designated storage area.

5. If it is deemed by the VCC that a display or action of any exhibitor may affect public safety, the exhibitor shall accept the required changes or Show Management shall be required to evict the exhibitor.

These guidelines to fire safety are general requirements only. For more detailed information, please contact your VCC Event Manager or view their  website @


Exhibitors, and any exhibitor appointed contractors, must possess comprehensive liability insurance which provides a minimum limit of liability of five million dollars ($5,000,000) for bodily injury and/or property damage in any one occurrence, includes a cross-liability clause, names both Informa Canada Inc. and Vancouver Convention Centre  (BC PavCo) as additional insured.  The document must provide that it will not be cancelled or materially altered before the termination of the Occupancy Period. This can be arranged through the exhibitor’s own insurance broker for a nominal fee. Exhibitors who do not have insurance may purchase temporary coverage for the duration of the show from The insurance must be issued by an insurance company licensed to transact business in North America and cannot be cancelled or materially altered prior to the termination of the Occupancy Period (February 10–February 13, 2020 inclusive)

The following must be listed as additional insured:
Informa Canada Inc. (510-1185 W Georgia St, Vancouver, BC V6E 4E6)
BC PavCo (999 Canada Pl #200, Vancouver, BC V6C 3C1)

Email or fax a copy of your certificate to the BUILDEX office to the attention of Kimberley Wedlake at or fax 1 604 631 2105. Deadline for submission is January 16, 2020.

*Neither Show Management nor the building owners accept any responsibility for injury to person, loss of or damage to products, exhibits, equipment or decorations, by fire, accident, theft or any other cause while in the building or its grounds. Show Management is not responsible for any injury, damage or theft occurring on the way to or from the Show or while on-site.  


All exhibitors are reminded that workplace and worker safety is everyone’s responsibility. All participants at BUILDEX must comply with the legislation contained in the Occupational Health and Safety Regulation and Workers Compensation Act which is governed by WorkSafeBC.

IMPORTANT: All exhibitor personnel involved with the move-in and/or move-out process (ie. material handling, erecting/dismantling exhibits, etc.) MUST wear CSA approved safety footwear (Steel Toe Shoes) at all times during move-in and move-out regardless of their booth size or location on the show floor. Important note: the following footwear are absolutely prohibited during move-in and move-out:  open-toed shoes such as sandals and flip flops, ballet-style shoes, crocks and high-heeled shoes.

Approved hard hats must be worn in booths where overhead work and any work above 10 ft. is being done. Show management will be vigilantly monitoring the show floor to ensure a safe work environment. Everyone must make it a priority to minimize the potential hazards and reduce the risk of injuries. Should you see a hazard or unsafe work practice on the show floor, notify show management immediately.

In order to ensure that everyone understands the importance of this policy, all exhibitors are required to sign and submit the Health & Safety Declaration Form prior to move-in (deadline to submit the form is Thursday, January 30, 2020).


BUILDEX and the Vancovuer Convention Centre take security precautions to safeguard the exhibit hall and loading dock areas during move-in/ out as well as during show hours. While security is provided, exhibitors must be vigilant and aware of your possessions. During the show it is important that a staff member remains in your booth at all times as well as at least 10 minutes after closing until all of the public has left thebuilding. Never leave cash or credit card receipts in your booth overnight.